Purchasing Assistant

Plymouth County, MA
Full-time
Salary: $19.00 to $21.00 /hour


Job purpose

The Purchasing Assistant’s primary purpose is to negotiate price and process material purchase orders for field staff to complete their work on job sites.

Our hours of operations are 7:30-4:30 M-F.

Duties and responsibilities

· Receive high volume of requests daily via email or phone for material and equipment stock orders from field employees and Project Managers

· Send stock order requests to suppliers for quotation

· Receive calls and answer questions from suppliers on material or equipment requested. Verify material questions with requestor.

· Evaluate quotes for accuracy, in-stock status, delivery time, and price. Make an informed decision based on these factors in determining which supplier to negotiate final price and issue a PO to for the requested material or equipment.

· Understand and follow all department SOP’s

· Track and follow up on all PO’s written until they arrive at site or warehouse complete. Continue to follow up on rentals until returned.

· Small spreadsheet projects and other related administrative tasks as assigned

Qualifications

· Strong financial acumen and negotiating skills

· Understanding of purchase orders, invoicing, reconciliation.

· Ability to adapt and effectively reprioritize tasks on short notice

· Extensive computer skills including MS Office Suite

· Workable knowledge of inventory and logistics.

· Able to thrive in challenging and fast pace work environment.

· Capability and willingness to learn, maintain, and update processes

· Ability to communicate effectively within the organization at all levels.

· Exhibit discretion and confidentiality.

· Punctuality and excellent time management skills.

· Works well in a team environment

· Must be self-motivated and self-driven to complete responsibilities and task.

· Integrity exhibited in all company related interactions; internally and externally.

· Experience working in a Contractor environment a plus

· Spectrum and Smartsheets software experience a plus

Working conditions

Working in an open office environment with moderate traffic levels; moderate interruption from multiple Project Managers; moderate amount of phone calls

.

Physical requirements

Primarily at your assigned desk on the computer and answering/making phone calls.

Direct report

Director of Purchasing

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